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4.0 NIF PROGRAM MANAGEMENT
The management of the NIF is based on a Memorandum of Understanding (MOU)
between the Secretariat and each sponsoring department/agency/organization.
A list of NIF Sponsors is presented in Appendix
A. The MOU is a written agreement that outlines the roles and responsibilities
of the Secretariat, the Sponsor and the participants in the program.
In signing the MOU, the Sponsor agrees to accept the responsibility for:
- Proposal management;
- Delivery of reports and project deliverables;
- Attainment of project objectives; and,
- Results and evaluation/review or audit.
When a proposal is approved for funding, the proposal "Annex"
(Proposal Form) is signed. Once approved, each proposal becomes a project
and an Annex to the MOU. The signed Annex is a binding agreement
signifying that the Secretariat will provide NIF funds approved for the
fiscal year via the Sponsor to the Project Manager to conduct the proposed
project. Funds will be provided to Sponsors and Project Managers on the
submission of quarterly reports, final reports and invoices. For continuing
projects, future year funding will depend on satisfactory past performance.
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RESPONSIBILITIES OF THE NIF PROJECT MANAGER:
- Respect the terms and conditions of the funding;
- Conduct the project as planned and approved;
- Notify, as early as possible, the Sponsor and the Secretariat
of any variances from the project plan;
- Provide quarterly status reports on the project plan, results
to date and project finances;
- Produce a final summary report once the project is complete;
and,
- Provide the Secretariat an electronic (where available) sample
copy (English and French) of communications products/deliverables
(e.g. audio, print, and /or video) produced with NIF funds.
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