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6.0 GENERAL POLICY and CONDITIONS

6.1 Federal/Provincial Taxes

(Note: The following guidelines apply to the organization doing the actual purchasing for a NIF project's materials/services. This organization does not have to be the NIF Sponsor.)

When a recipient of NIF funds pays a non-refundable tax in the process of acquiring an eligible asset, the tax may be included as part of the eligible project costs.

Recipients who are only entitled to a Canada Customs and Revenue Agency (CCRA) refund credit on a portion of taxes paid on goods and services that are eligible will be allowed to claim only the portion of tax not refunded by the CCRA.

For further information on the eligibility for input tax credits or rebates contact the CCRA Tax Service Office.

6.2 Bilingualism Policy

Applicants to the NIF must recognize that organizations receiving funds from a federal program such as the NIF must respect the guidelines of the Official Languages Act. Bilingual requirements may depend on the proposal's scope (national vs. local), purpose, target audience, and on the type of organization receiving the funding.

If a proposal is national in scope it must:

Issue documentation (e.g., audio, print, video) of equal quality simultaneously in both official languages;
Promote members of both official language communities as equal and active members in operations and programs; and,
Conduct activities to meet the needs of the participants in both language groups.

If a proposal is regional/local in scope it must:

Be determined with the NIF Sponsor and the Secretariat (at the proposal application stage) whether the demand justifies the use of both official languages.

Sufficient funds should be included in the NIF project budget to meet the bilingual requirements of a proposal.

All translation activities paid for by the NIF must be done by an accredited translator who is recognized by a professional association of translators/interpreters.

For further details concerning bilingual requirements contact the NIF Sponsor, the Secretariat or the Treasury Board Secretariat.

6.3 Intellectual Property

Intellectual property acquired with NIF funding generally rests with the proponent. In some cases, joint ownership of intellectual property may be sought by the Secretariat to ensure the proper dissemination of information to the SAR community.

For further details concerning intellectual property contact the NIF Sponsor, the Secretariat or the Treasury Board Secretariat.

6.4 Ownership of Project Assets

Federal/provincial/territorial sponsors of NIF projects are responsible for the physical assets acquired through the NIF, including ongoing operating costs, safekeeping, maintenance, repair and replacement of assets. Project Managers may dispose of assets acquired with NIF funds as they see fit, after discussion and agreement with the NIF Sponsor and Secretariat. At the time of final disposal of assets acquired through NIF funding, the Secretariat must be advised so that other participants in the NSP can determine if this resource can be put to effective use in another SAR jurisdiction. This policy also applies to software developed through the NIF.

6.5 Royalties

If a NIF project has the potential for revenue generation, you must discuss this with the NIF Sponsor to determine if royalties are payable to the Secretariat and note the decision in the proposal.

6.6 Credit and Visibility

Credit must be given for the funding received from the Secretariat's New SAR Initiatives Fund. The Sponsor and/or other partners may also have requirements concerning credits. The general wording of the acknowledgment crediting the funding should be:

In English: "This project received Government of Canada funding through the New Search and Rescue Initiatives Fund"

In French: "Nous avons pu réaliser ce projet grâce à la contribution financière du Gouvernement du Canada à travers du Fonds des nouvelles initiatives de recherche et de sauvetage"

Some examples of project visibility include official opening ceremonies, press releases (see template in Appendix F), conferences, references in permanent project documents, videos and open-house events.

The use of the Secretariat logo is encouraged on items published or produced using NIF funds (including videos). The Secretariat logos are available electronically from the Secretariat.

	English Logo
	French Logo

6.7 Project Cancellation

6.7.1 Voluntary project withdrawal by Sponsor/Project Manager

The Sponsor should contact the Secretariat, notify the Secretariat in writing, and arrange for the return of all funds not accounted for to the NSS as soon as possible.

6.7.2 Early termination of the project by the Secretariat

Recipients of NIF funds are obligated to perform in accordance with NIF policies and guidelines. Failure to do so could result in early termination of the project and the reimbursement of any funds not expended. Circumstances warranting the early termination of projects by the Secretariat could include: failure to meet reporting requirements; failure to conduct the project as planned; and no progress on project without valid reason for six months or more.

6.8 Environmental Assessment

Any NIF proposals that may have an impact on the environment are subject to the Canadian Environmental Assessment Act (CEAA). If it is determined that an environmental assessment must be done of the proposal, this assessment must be completed prior to NIF proposal submission and the appropriate documentation must be attached to the proposal. For more information on the Canadian Environmental Assessment Act, please contact the Canadian Environmental Assessment Agency.

6.9 Contracting

Provincial/territorial NIF Sponsors must conform to the policies of their respective governments. Federal NIF Sponsors must follow Treasury Board Secretariat and Public Works and Government Services Canada (PWGSC) contracting policy and regulations when contracting to third parties.

For more information regarding contracting policies and regulation please contact the Treasury Board Secretariat.

6.10 Access to Information

The information collected on the proposal forms will be subject to the Access to Information (ATI) Act. An electronic version of the Act is available at http://laws.justice.gc.ca/en/A-1/8.html.


Date Modified: 2004-06-10		Important Notices