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About Adobe Acrobat PDF Documents
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8.0 THE PROPOSAL FORM
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PROPOSALS MUST:
* Proposals not meeting these standards will not be considered. |
Guidelines for Completion of a Project Proposal
Note: the Project Proposal is available online in either Microsoft Word 2000 format (the preferred option) or in Word 6.0/95 format. The following notes are provided to assist in its completion. (Selecting either option will open the document in a new browser window.)
New SAR Initiatives Fund (NIF)
Annex to the Memorandum of Understanding
Part 1- Proposal Summary
FY __/__
TITLE: Provide a title that identifies the proposal.
SPONSOR: Provide the name of the Secretariat-approved
sponsor.
OBJECTIVE: Identify which objective your proposal primarily addresses:
Prevention or Response.
CATEGORY: If your proposal addresses more than one category, list
the categories in order of importance. Your proposal will be categorized
by the first category listed. (e.g. Integration of the NSP; Collection
of SAR data; Research and Development (R&D); Multi-Jurisdictional
Exercises; Partnerships; Interoperability; Volunteers)
SECTOR: Identify which sector your proposal primarily involves:
public, private, academia, or volunteer.
LOCATION: Identify the geographic location (city/province) where
the proposal activities will occur.
| FINANCIAL SUMMARY: | Total Estimated Cost | Provide the total proposal cost | |
| From NIF: | indicate $ share | % of total cost | |
| From Other Sources: | indicate $ share | % of total cost | |
| ** Cost-sharing and partnerships are mandatory for
all proposals** Provide the amount in dollars and as a percentage received from both NIF and other sources. |
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| COST BREAKDOWN: | Provide the amount of funding required from NIF and from other sources for each fiscal year. (Identify the funding for each fiscal year as FY XX/XX, composed of the last two digits of each year of the proposal's life cycle and the year following.) | |||||
| From NIF: | FY __/__ | $ | FY __/__ | $ | FY __/__ | $ |
| From Other Sources: | FY __/__ | $ | FY __/__ | $ | FY __/__ | $ |
SUMMARY OF PROPOSAL:
| APPROVED BY: | |
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For the Sponsor _____________________________________ |
For the National SAR Secretariat ___________________________________ Director, Co-ordination National Search and Rescue Secretariat |
Declaration
I / We declare that:
| Name | Title |
| Signature | Date |
| Name | Title |
| Signature | Date |
| Name | Title |
| Signature | Date |
The information provided in this application or supporting documentation is collected under the authority of the National Search and Rescue Secretariat (NSS). The information provided in this application will be administered in accordance with the Privacy Act and the Access to Information Act. Instructions for making formal requests pursuant to the Privacy Act and the Access to Information Act are outlined in the government publication entitled Info Source, at the following internet address: http://infosource.gc.ca/index_e.asp.
New SAR Initiatives Fund (NIF)
Annex to the Memorandum of Understanding
Part 2 - DETAILED PROPOSAL
FY ___/___
TITLE: Provide the same title used in Part I.
PURPOSE: Provide a brief (one or two line) statement that clearly explains the proposal's overall intended purpose.
NEED: Provide a description of the need, supported when applicable, by scientific research, statistics, frequency and distribution of occurrence, and/or examples of SAR incidents.
SOLUTION: Provide a summary of the proposed solution to address the need, deficiency or requirement, emphasizing the benefit(s) that would be achieved and the risk/certainty of the proposal. Demonstrate the link between the proposal and saving lives. If the proposal is related to others, provide the linkage or outgrowth of the proposal to the previous or existing proposals.
PROJECT SUSTAINABILITY: If applicable, explain how the project
will continue to operate after the project has been completed and the
funds have been invested.
TARGET AUDIENCE: Describe the target audience(s) for this proposal. Explain who will benefit from the project outcomes (proposals can have one or more target audience).
MANAGEMENT PLAN: Indicate in the table below, the intent of the proposals and provide a description of the proposal's intended performance. Complete all required sections for EACH objective.
OBJECTIVE #1: State the objectives you intend to achieve by expanding/building on the Purpose. Break down each objective into separate identifiable activities, outcomes, outputs, performance measures and anticipated time.
| Project Activities: | Outputs | Performance Measures | Time |
| Demonstrate each of the "steps" needed to accomplish the objective in the sequence in which they will occur. | Indicate the direct product or service produced by planned project activities. | State the exact criteria that will be taken as evidence that the intent of the project activity has been achieved. | Indicate when (FY XX/XX, quarter X) each activity will be complete. |
Note: complete this table for each stated objective
LANGUAGE FOR COMMUNICATION DELIVERABLES:
Identify the language of any products (e.g. videos, printed materials,
websites etc.)
__ English __ French __ Both English and French
COMMUNICATIONS PLAN: Indicate in the table below how the project
will be communicated to its audience and/or other interested groups. A
Communications plan is required for every proposal.
Message Indicate the actual message you wish to convey to each
of the media outlets.
Indicate what message you wish to convey to other parties who could benefit
from your NIF project results/products/services (e.g., communicate survey/study
results to interested parties, announce the completion/arrival/publication
of new products/services/technology, promote awareness of search and rescue
activities, etc.) Avoid using acronyms, jargon or repeating the project
objective in the Communications messages.
Media Outlet(s) andTarget Audience(s) For each media outlet
(e.g., newspaper/trade magazine articles, radio/television broadcast,
etc), indicate the target audience.
Planned Dates Identify the forecasted quarter dates for Communications
plan activities.
Evaluation of Communications Plan Indicate how you will evaluate if
the message has been received by your target audience (e.g., survey, inquiries
received, newspaper/trade magazine articles, radio/television broadcast,
number of "hits" on a Web page, etc.)
| DETAILS ON OTHER FUNDING SOURCES: Please list all cash contributions and in-kind support from other funding sources. Please note that you will need to provide confirmation letters from these funding sources. The letters must indicate the cash or fair market value of the contribution being made. | ||||
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SOURCE
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CONTRIBUTION
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Organization name
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Description
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Cash ($)
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Value of in-kind ($)
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Letter included
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| e.g. Local Business | Equipment trailer |
500.00
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Yes | |
| e.g. National Association | Project Manager |
8,840
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Yes | |
Note: the budget sheet is available online in either Microsoft Excel 2000 format (the preferred option) or in MS Excel 97 format. The following notes are provided to assist in its completion. (Selecting either option will open the document in a new browser window.)
BUDGET: Provide a detailed list of items under each heading. Ensure
that prices include the appropriate taxes (where applicable).
Goods: Include all the costs for all capital required to complete
the project.
Services: Include all the costs for all operations and maintenance
required to complete the project. *
Communications Plan costs: Include the costs to carry out the proposed
Communications plan.
Translation Costs: Include the costs of any translation activities
that will be incurred for your proposal to meet federal bilingual
requirements.
Travel: Include a breakdown of all eligible travel
that will be done within the scope of your project
Evaluation Plan costs: Ensure that costs to carry out an evaluation
of the project once complete, if applicable, are included.
Personnel costs: If the intention is to pay all or part of the
salary of someone who is not a contractor working on the project, it must
be justified in the project description that hiring the proposed personnel
will result in lower costs, greater effectiveness or greater efficiency.
The NIF does not pay for employees of publicly funded agencies, except
for those agencies that have cost-recovery policies (i.e. special operating
agencies).
Contingency (10%): This is not supposed to cover expenses that
should have been captured above. It addresses the unexpected and does
not duplicate costs elsewhere in the budget.
* Note: Does not include personnel costs.
DO PRICES IN THE ABOVE BUDGET TABLE INCLUDE TAXES?
__YES __NO
IF YES, PLEASE INDICATE THE TAXES APPLICABLE (NAME AND PER CENT):
| QUARTERLY COSTS: | Provide (in the table below) accurate forecast costs for each quarter of each funded year, for both NIF as well as other sources of funding. | |||||
| From NIF: | ||||||
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Forecast Expenditures
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Q1
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Q2
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Q3
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Q4
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Total
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| FY __/__ | ||||||
| FY __/__ | ||||||
| FY __/__ | ||||||
| From Other Source(s): | ||||||
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Forecast Expenditures
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Q1
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Q2
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Q3
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Q4
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Total
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| FY __/__ | Cash | |||||
| In-kind | ||||||
| FY __/__ | Cash | |||||
| In-kind | ||||||
| FY __/__ | Cash | |||||
| In-kind | ||||||
| Start-Up Funds: | Identify the amount of start-up costs needed to begin the first quarter activities. | |||||
| Justification: | Explain and justify why the start-up costs are needed. | |||||
| CONTACTS: | |||||
| Project Manager | Responsible Officer | Other Sources of Funding | |||
| Name: | Name: | Name: | |||
| Title: | Title: | Title: | |||
| Organization: | Organization: | Organization: | |||
| Address: | Address: | Address: | |||
| Postal Code: | Postal Code: | Postal Code: | |||
| Telephone | Telephone | Telephone | |||
| Fax: | Fax: | Fax: | |||
| E-mail: | E-mail: | E-mail: | |||
New SAR Initiatives Fund (NIF)
Annex to the Memorandum of Understanding
Part 3- COMMUNICATIONS PROPOSALS (optional)
FY __/__
Additional information requirement for certain types of proposals: Complete this part of the form if the proposal is a public communications proposal (e.g. publications, audio, video)
Please provide the following information:
New SAR Initiatives Fund (NIF)
Part 4- Prevention Proposals
FY ___/__
SAR
PREVENTION ACTIVITIES: Identify which prevention enabling activity(ies)
the proposal addresses.
BEST PRACTICES ELEMENTS: Demonstrate, where possible, the best
practices that this proposal addresses.
NEEDS: Base the proposal on real and specific needs. (e.g. 80 per
cent of accidents involve males between the age of 18-24)
AUDIENCE: Identify a specific target audience.
CULTURAL COMPETENCY: Tailor the messages to a specific audience
and its needs.
OBJECTIVES: Describe the purpose of your proposal, how the prevention
message will be delivered and what impact the project will have on the
behaviour of your target audience.
RESEARCH: Consult literature in behavioural and social sciences
and relevance to changing risk-behaviours.
FORMATIVE EVALUATION: Assess the communications medium that works
best for the audience to be targeted through testing the effects of different
communications media.
EVALUATION PLAN: Prepare an evaluation plan with defined expected
results and measurement mechanisms.
RESOURCES: Identify the resources needed to accomplish task(s).
DEGREE OF RISK: Describe the nature and the degree of risk associated
with the activities. Be clear and to the point, show the consequences
of unsafe practices and offer possible solutions.
RELATION TO OTHER PROJECTS: Describe any other related prevention
campaigns which have been directed at your target audience.
DISTRIBUTION: Describe the plan to distribute the message.
PROCESS EVALUATION: Explain how you plan to ensure the project
follows the project plan and is monitored.
MONITORING: Make use of evaluation findings and mid-course corrections.
Programs should be monitored to see if the stated objectives are being
approached. If not, outcome objectives should be re-checked for reasonableness
and/or mid-course corrections should be made to the program itself.
IMPACT EVALUATION: Prepare a plan to conduct an impact evaluation
to assess whether the desired results at the level of the objective have
been reached. This involves evaluating the audience's response in terms
of attitudinal impact achieved e.g. surveys of knowledge and attitude
change, pre-test and post-test measurement, control groups, focus groups,
etc.
New SAR Initiatives Fund (NIF)
Part 5- ADDITIONAL INFORMATION
FY ___/__
This section is optional. Attach any other information related to the proposal (maximum of 5 pages). Organize the information in logical sequence and provide a table of contents or index itemizing the supplementary information.
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