Annex

Each proposal document, once approved, becomes an Annex to the Memorandum of Understanding between the National Search and Rescue Secretariat and the NIF sponsor. The Annex provides the specific details on the proposal.

Audit

A management tool that provides independent, objective assessment linked to results (Treasury Board Secretariat).

Contingency

Specific provision to cover variations that may occur in the expected values of elements of cost or schedule, but not scope, quantity or quality.

Contribution

A conditional transfer of funds whereby specific terms and conditions must be met or carried out by a recipient.

Cost Sharing

The portion of costs that is not borne by the awarding agency. Cost sharing may include: cash, in-kind (see definition), or both.

EMO

The Emergency Measures or Management Organization (EMO) is usually the provincial/territorial SAR authority.

Evaluation

A systematic investigation of the worth or merit of a project.

Final Summary Report

Once the project is completed, a one page report is required summarizing the objectives of the project, the outcomes and results, and the total expenditures by year.

FY

For NIF, the Fiscal Year (FY) is from April 1 to March 15.

ICSAR   

The Interdepartmental Committee on Search and Rescue (ICSAR), a federal body comprising the representatives from federal SAR delivery departments and agencies; Environment Canada (Meteorological Service of Canada; Parks Canada); Fisheries and Oceans Canada (Canadian Coast Guard); National Defence (Canadian Forces); Public Safety and Emergency Preparedness Canada (Royal Canadian Mounted Police); and Transport Canada, and chaired by the Executive Director of the National SAR Secretariat (NSS). ICSAR provides advice on SAR matters to the Lead Minister.

In-kind contributions

Non-cash asset transactions provided by interested parties.

Intellectual Property

A form of creative endeavour that can be protected through a trademark, patent, copyright, industry design or integrated circuit topography.

LMSAR

The Lead Minister for Search and Rescue (LMSAR), who is also the Minister of National Defence, has overall responsibility for leadership and coordination of the national SAR program, a task that is performed in concert with the Ministers of the federal SAR delivery departments, and with provincial and territorial authorities responsible for SAR program delivery within their jurisdictions.

MOU      

The Memorandum of Understanding (MOU) is a written agreement between the Secretariat and each of the Sponsors outlining the roles and responsibilities of the Secretariat, the Sponsors and the participants in the NIF.

NIF

The New SAR Initiatives Fund (NIF), with an annual budget of $8.1 M, provides funds to proposals that enhance SAR capability in Canada. Proposals must address one of the seven categories: further integration of the National SAR Program; collection of SAR data and information; Research and Development (R&D); Multi-Jurisdictional Exercises; Partnerships; Interoperability; and Volunteers. Proposals must be sponsored before being submitted to the Secretariat for consideration.

NSP

The National Search and Rescue Program (NSP) encompasses the efforts and activities of all levels of government, corporate and volunteer sectors, and a vast array of organizations and programs related to providing information, applying technology, conducting research, preventing SAR incidents from occurring or saving the lives of people at risk.

NSS

The National Search and Rescue Secretariat (NSS) provides central coordination and leadership of the National Search and Rescue Program (NSP) and manages the New SAR Initiatives Fund (NIF) on behalf of the Lead Minister for Search and Rescue (LMSAR).

Objective

Anticipated accomplishments/outcomes. Objectives build on the Statement of Purpose (see definition) by breaking down its intent into separate identifiable outcome statements.

Participant

Any person, group or organization that applies for or receives funds or directly benefits from these funds.

Partnership

A collaborative arrangement between two or more parties that enables them to work co-operatively together towards shared or compatible objectives, shared appropriate degree of risk, and mutual benefit. It is not a true legal partnership where partners are liable for each other's actions.

Performance Measure

The exact criteria that will be taken as evidence that the intent of the project activity has been achieved.

Proposal

The proposal clearly and completely describes the intent of the submission. It is prepared with the help of the Sponsor using the instructions in the NIF Guide and submitted to the Secretariat, via the sponsor, for funding consideration.

Project 

A set of activities or functions that a recipient proposes to undertake with the contribution of funds provided by the Secretariat.

Project manager

The Project Manager is the person responsible for managing the NIF project.

Purpose

PWGSC

Public Works and Government Services Canada (PWGSC) is a federal government department that deals with contracting, copyright, supply, etc. All participants must contract through the PWGSC for any goods and/or services relating to their NIF proposal. Approval of a NIF proposal does not guarantee or imply a sole source contract to an outside agency.

Quarterly Status Report

The quarterly (Q) status report summarizes the activities and funding status of NIF proposals to the end of the quarter. The quarterly reports are due at the Secretariat via the Sponsor at the end of each fiscal quarter (i.e. June 30, September 30, December 31 and March 15). They provide an explanation of any variance between the approved work plan and the progress being reported. They must accompany invoices.

Recipient organization

The organization (may also be referred to as the Project Manager) that receives the approved funds and uses them to conduct the approved project.

SAR

Search and Rescue.

Sponsor

All NIF proposals must be sponsored by one of the Secretariat authorized Sponsors indicated in Appendix A of the NIF Guide. The Sponsor is the link between the Secretariat and the proposal, and assists the Secretariat in the management of the NIF.

Target Audience

A specific portion of the population with similar characteristics (i.e. demographics, geographic location, and/or attitudes etc), which is the target of the project.

Date Modified: 2004-06-10